Baca County Clerk of Court
The Clerk of Court is the judicial record custodian for Baca County case-file documents. The court office is listed at 741 Main Street, Suite 5, Springfield, CO 81073. The local court phone is 719-361-7020, the fax is 719-931-0389, and posted hours are Monday through Friday, 8:30 a.m. to 4:30 p.m., closed for lunch from 12:00 p.m. to 1:00 p.m. The Colorado Judicial Branch Baca County page directs the public to contact the court for instructions on proceeding with court business.
Colorado has a split record structure for this Baca County project. The Clerk of Court handles court files. The Baca County Clerk and Recorder, currently Sharon Dubois according to the county page, handles recorded instruments, marriage licenses and civil unions, elections, motor vehicle, driver's license functions, liquor licenses, and county open-records requests. Keeping those offices separate prevents wrong-office delays.
The split matters most when a person needs a certified document. A certified divorce decree, criminal disposition, probate letter, traffic ticket copy, or civil judgment comes from the court record side. A recorded deed, plat, UCC filing, marriage license service, county open-records request, or motor vehicle transaction belongs with the Clerk and Recorder. Both offices are in the courthouse building on Main Street, but they use different suites, different phone numbers, and different records systems.
Baca County Clerk of Court
Office: Baca County Court
741 Main Street, Suite 5
Springfield, CO 81073
719-361-7020
Fax: 719-931-0389
Monday-Friday 8:30 a.m.-4:30 p.m.; lunch 12:00-1:00 p.m.
Baca Court Clerk vs Recorder
The County Clerk and Recorder is an important local office, but it is not the same records custodian as the Clerk of Court. The Clerk and Recorder office is at 741 Main Street, Suite 3, Springfield, CO 81073, phone 719-523-4372, fax 719-523-4881, and hours Monday through Friday, 8:30 a.m. to 4:30 p.m. The county page lists the email bacaclerk@bacacountyco.gov and names deputy clerks Billie Brown, Oran Close, Melanie Koon, Leslie Krinard, Cindy Orebaugh, and Cheryl Rutherford.
Use office names carefully when making a request. In Baca County, "clerk" can refer to the Clerk of Court for Judicial Branch case records or to the County Clerk and Recorder for county records and licenses. A request for a criminal case disposition, divorce decree, probate filing, or traffic case should identify the court case and Baca County Court. A request for a deed, lien, marriage license service, or county administrative record should identify the Clerk and Recorder channel instead.
The Baca County recorded documents page is the source for non-court county services tied to recorded instruments, while the Clerk and Recorder page covers the broader office services.
That recorded-document source belongs on the Clerk of Court page because it helps readers avoid mixing court case files with deeds, liens, UCCs, and other county recorder documents.
| Office | Use This Office For | Do Not Use It For |
|---|---|---|
| Clerk of Court | Court case files, decrees, probate case documents, traffic tickets, criminal case documents, docket help, certified court copies | Land records, marriage license applications, elections, motor vehicle services |
| County Clerk and Recorder | Recorded documents, marriage licenses, civil unions, elections, motor vehicle, driver's license, liquor licenses, county open-records requests | Court decrees, criminal case files, court docket entries, certified court orders |
Baca Court Record Requests
The official online court document route is the Colorado Judicial Branch Record/Document Request Form. For Baca County, choose the Baca County court location if known and provide the case number, case type, year filed, party names, date of birth if available, and the documents requested. The form is used for case-file documents such as divorce decrees, criminal complaints, disposition or sentence orders, protection orders, traffic tickets, probate letters, wills, petitions, claims, and other court records.
Colorado's access guide says the Judicial Branch does not provide direct online case-record access from its own website. Docket search can show hearing and schedule information, and state-linked vendors may offer register-of-actions access for a fee, but official copies still come from the court that filed the documents or through the statewide request form. That is why Baca County Clerk of Court requests should focus on the exact document needed, whether a certified copy is required, and enough party or case detail for staff to locate the file.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact | Unspecified in research | First name, last name, business name, email, phone, and mailing address fields appear on the form. |
| Address Line 1, State, City, Zip code | Yes | Required requester mailing address fields. |
| Case Number | Optional | Example format shown by the form is 2019T999999. |
| Case Type | Optional | Includes Civil, Divorce, Felony, Juvenile, Misdemeanor, Probate, Protection Order, Small Claims, Traffic, and Water. |
| County / location of records | Optional | Select Baca County if the case was filed there. |
| Party Information | Yes | Names on the case are required. |
| Request Documents | Conditional | Select family, criminal, civil, probate, or other document categories. |
- Identify the case number, party names, year filed, and Baca County court location if known.
- Open the Colorado Judicial Branch Record/Document Request Form.
- Select the case type and document category, such as Divorce Decree, Ticket, Complaint/Information, or Probate Letters.
- Check certification or exemplification if an authenticated court copy is needed.
- Wait for the applicable court to contact the requester about fees, access limits, or delivery.
Baca Clerk of Court Fees
The court copy and request costs come from the statewide Colorado Judicial Branch form. These are not County Recorder fees. They apply to court document copies, certified or exemplified copies, name searches, off-site retrieval, and research or redaction time after the first hour.
Fees can also depend on who is asking and what work the court must do. The researched copy fee notes a maximum for parties and attorneys on per-page copies, but no maximum for non-parties. Research or redaction time may apply after the first hour, especially when protected information must be reviewed. If a file is older or stored off site, actual retrieval cost may be added. Ask the Clerk of Court about the fee before ordering broad copies from a large case file.
| Item | Cost |
|---|---|
| Copy per page | $0.25; maximum $15 for parties and attorneys, with no maximum for non-parties |
| Transcript of Judgment | $25 |
| Certificate of Satisfaction | $20 |
| Certified Copy / Exemplified Copy | $20 per document |
| Name Search | $5 |
| Off-site case file retrieval | Actual cost of retrieval |
| Research or redaction after first hour | $30 per hour, assessed in 15-minute increments |
Baca Recorder Records
The County Clerk and Recorder's recorded-document channel is TheCountyRecorder. Baca County pages state that modern recorded documents are indexed there, but the research found conflicting county statements about the earliest coverage, with pages referencing 1980 or 1981 to present and one section also referencing 1990 to present. Older coverage should be confirmed with the Clerk and Recorder before relying on the online index.
The Baca County recording fee page is an assigned source image for this Clerk of Court page.
Those recording fees belong to the County Clerk and Recorder side, not the Clerk of Court side, but the contrast helps users pick the correct office.
| Recorder Item | Fee / Note |
|---|---|
| Standard flat fee | $43 per document, including $3 technology fund surcharge |
| Documentary fee | 0.01% of transfer value over $500; $0 for values $500 or less |
| Maps and plats | $43 per map, including $3 technology fund surcharge |
| UCC walk-in or mail | $13 for 1-2 pages; $18 for 3+ pages |
| UCC e-record | $8 flat fee |
| Military discharge, child support lien, state unemployment tax lien | $0 |
The official county-linked TheCountyRecorder search page is also assigned to the Clerk of Court page.
Use TheCountyRecorder for recorded-document searches, and use the court request form or Clerk of Court for case-file documents.
Baca Open Records Requests
The Baca County open-records page says all Baca County record requests should be submitted in writing to the Baca County Clerk and Recorder. It also references a county open-records policy and convenience form available through links on the Clerk and Recorder home page, but the direct policy and form links were not visible in the inspected page text. If the online link is inaccessible, contact the Clerk and Recorder office.
The Baca County open records request page is the assigned source for the county open-records channel.
County open-records requests are separate from court case requests, so a court decree, case order, or traffic ticket copy should not be routed through the county open-records page unless the court instructs otherwise.
Note: Sheriff criminal-justice records and court records may use separate custodians and separate access rules from general county open records.